PROCUREMENT CONSULTANT REQUIRED, Sri Lanka base – deployment date early July.

PURPOSE/OBJECTIVE OF THE ASSISGNMENT:

Under the direct supervision of the Country Director, and with technical reporting to the Global Logistics Manager in HQ, the Procurement Consultant will work on developing updated country procurement plans, lead the tendering process for the most critical market categories and will upload updates on the suppliers’ database for MAG areas of Operations.

IMPLEMENTATION ARRANGEMENTS:

You shall provide your services in our Vavuniya office but will have frequent travel to Colombo. The estimate duration of the consultancy is 1.5 to 2 months; however, we are open to suggestions on timeframe, which should be stated in your service proposition. The deployment is expected to start in early July 2019.

SCOPE OF THE ROLE:

• Linking up with key counterparts, work in updating/developing procurement plans for all ongoing and planned projects.

• Consolidate all projects’ procurement plans on a master procurement plan for Sri Lanka.

• Lead tendering process for the top 5 market categories identified, and in accordance with Country Director priorities, ensuring quality preparation of the tender package, transparent and effective suppliers selection, and supporting set up of contracts with the selected suppliers.

• Review and update the vendor list for the Vavuniya and Colombo offices.

• Ensure adequate due diligence is carried out where necessary.

• Reinforce procurement capacity of MAG staff by working together (coaching/mentoring) with key staff on a daily base, and by running specific training on how to update procurement plan, how to measure suppliers’ performance and how to prepare quality tender packs before the tender processes are published.

DELIVERABLES:

• A procurement plan is in place for all ongoing projects, and a consolidated procurement plan is produced and accepted by the Country Director.

• Vendor lists covering required market categories for both MAG offices are updated, and all suppliers included passing the due diligence checks.

• Tender processes for top 5 market categories identified are finalised and contracts (framework agreements or procurement contracts as required) are set up with all selected suppliers

• Capacity building activities have been carried out and MAG staff has increased skills in procurement management.

ELIGIBILITY:

• A solid and extensive Humanitarian procurement management experience

• Experience in running complex tender processes, in selecting suppliers in field locations and setting up contracts, and in building capacity of staff in procurement.

• The profile should have more than 5 years’ experience in procurement management role, and have been carrying out high value tender processes across multiple market categories.

Please note that as part of MAG's commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed.

In order to apply for this role, please supply your most up to date CV, with your consultancy fee and a short (2 pages max) word document on how you would organise the work as per required deliverables and identified activities. This should mention the most relevant previous experience with comparable types of activities.

Closing date for applications will be 4th July 2019 but we reserve the right to contact candidates who fit our requirements sooner than this date. Please send your details to humanresources@maginternational.org. Only applicants that are available to start the deployment within the first weeks of July will be considered.

Click here for the full Terms of Reference

Financial Package

Interested applicants should provide us with their Consultancy fee covering the whole project (i.e. not a daily rate) based on the above-mentioned activities and deliverables. Applicants should determine the required timeframe for delivering the services but we anticipate it to be completed within a 1.5 to 2 month timeline. Flight, Accommodation, medical insurance and visa entry will be included in the package on offer.

Should we find the project could not be completed within the given agreed timeline that falls outside the control of the Consultant, MAG in its sole discretion may cover for this additional time, subject to approval and exceptional circumstances.