GISF Administrator & Personal Assistant to Executive Director
Location: London - flexibility to work from home with travel to London office at least twice a month.
12 month FTC (with the possibility of extension)
Starting salary for this position is £27,360 per annum (plus contributory pension)
Join The Global Interagency Security Forum (GISF), an independent platform for security focal points from global humanitarian agencies operating overseas. GISF works directly with 140 + humanitarian agencies (members). The GISF Secretariat and Steering Group also engage and collaborate with a wide range of actors, including institutional donors, researchers, UN agencies, academic institutes, think tanks, consultants and NGO platforms, in order to promote and enhance security risk management in humanitarian assistance. The Forum is not a registered organisation, but an independently run entity, currently hosted by Mines Advisory Group.
For more information, please visit www.gisf.ngo.
GISF Vision: Aid workers and operations are safe and secure to achieve sustainable access for populations in need
GISF Mission: GISF drives positive change in security risk management across the humanitarian sector through original research, collaboration and events.
GISF Values:
- GISF operates according to the fundamentals of the humanitarian principles, i.e. humanity, impartiality, neutrality and independence.
- GISF takes a professional, member driven and collaborative approach to its’ work.
- GISF aims to remain relevant to its’ members and the broader sector through continuous innovation and added value.
- GISF champions inclusivity across security risk management and operates in a transparent, accessible and open manner.
The Role
We are looking for an experienced Administrator and Personal Assistant to provide proactive administrative support to the GISF leadership team and Secretariat. Reporting to the Business & Operations Manager (BOM), they will be responsible for acting as a PA to Executive Director, editing and updating the Membership database, managing suppliers, keeping records, invoicing, budget updates. They will produce regular reports and be responsible for managing their workload and prioritising work as appropriate.
In addition to this, GISF is currently undergoing the process of transitioning to a separately registered charity. As GISF transitions, this role will be key in understanding existing systems provided by the host, MAG, and then developing and implementing systems and procedures for GISF as an independent organisation. This role will also provide support in sourcing support services for GISF.
The successful candidate will have experience in office administration, diary management and of collaborating and working with colleagues at a senior level. You will have experience of coordinating events and activities, and have ability to work autonomously with high attention to detail, in a busy environment. You will have excellent communication skills with proven ability to build effective working relationships with key internal and external stakeholders.
Please note that as part of MAG's commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed. For more information on MAG’s approach to background checks, please click here. You can also find more information in the candidate information pack, available through the link below.
MAG is committed to the principles of diversity, equality and inclusion. If you think you would be suited to one of our roles we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.
How to apply
For further information about this opportunity, as well as the application form, please download the application pack, below:
MAG – GISF Administrator/PA Pack
Application is by submission of an application form, CV and cover letter. This should be sent to the GISF Administrator, Justina Amenu (gisf-admin@gisf.ngo) highlighting:
- How your skills and experiences match those in the job description as well as your interest for the role
- How you see this role fitting into your future career plans
- Also complete the attached Application Form. Your application will not be considered without this
Closing date: 20th March 2023
For further details: See www.gisf.ngo/about or contact gisf-admin@gisf.ngo
Due to the high volume of applications that we receive, we are not able to respond to every application. If you have not heard back from us within 3 weeks after the deadline, it means that your application has not been successful.
